Novels and movies, since long have made us accustomed to the view of a manager sitting at his desk and giving dictations, asking to book ‘table for two’ at a restaurant, send bouquet to somebody on his behalf, pour coffee, etc., and his gorgeous secretary running around to catch every word that spills out of his mouth. This has been our proverbial notion of assistance since ages.
But now the world is changing beyond one’s imagination, and so are changing the concepts of assistance. The existence of the ‘Virtual Assistant’ is a result of such changes.
Virtual Assistant is a freelance entity, which provides various kinds of assistance to his clientele, while based remotely in his office or even at home, using his own customized equipments. The prospective patrons who need virtual assistant are businessmen, executives, or in short, busy people. The stipulating of virtual assistant services spans across a large zone, from appointment setting to bill payments, from creating sales reports to making corporate presentations, from responding to the customer queries to coordinating surveys, from translating to vital tasks like doing research. All this administrative assistance is catered using the hottest technology.
In a narrower sense, virtual assistant companies are business bodies that support essentially administrative, secretarial, and clerical services. In addition they can furnish more critical responsibilities like creative, technical, or research. A virtual assistant can be anybody who fixes his own hours of operation and makes his own trade rules. Or it can be said, a virtual assistant is a self employed person who delivers various kinds of administrative services to his clients as it suits his working style.
As it might appear, the relation between a virtual assistant and his client is not merely superficial, but it is most likely to turn into a long-term collaborative bond. While catering his services, virtual assistant gains intricate knowledge of his client’s business, his prospects, and requirements. It’s more like being his business associate. This mutual collaboration is reflected through the success of the company and its repute.
The work of a virtual assistant requires high level of knowledge and expertise, as he needs to be a good combination of a secretary, private subordinate, office administrator, and a good adviser.
The question that remains is why one should hire a virtual assistant? The broader perspective suggests that hiring a virtual assistant leaves the client with more imperative strategic tasks like business expansion and new ventures. Additional benefit that is bestowed is in the form of some quality time for his own personal life.
Besides advantages like increase in productivity, cost reduction, saving of time, and complete utilization of technology, there is a larger spectrum of benefits that one can conquer by hiring a professional virtual assistant. When you hire a virtual assistant, it is understood that he works from his own office and uses his own technology and equipments. That solves lot of issues like monetary disbursement in space and instruments. He charges for the exact time that he invests in for doing his client’s work, and the completed task is communicated through internet, telephone, fax, or postal service.