VIRTUAL ASSISTANT SERVICE

In this modern hectic world, when time lost equals money lost, every business owner seeks help of an assistant for quick work discharge. And though they usually avail the services of dedicated bookkeeper to handle such tasks, there is much more than just bookkeeping that a virtual assistant does this regard. Below mentioned are few ways through which a virtual assistant assists the client.

Bookkeeping

A client requires data entry and bill paying services into accounting software. The customer’s bills can either be mailed to the post office near the Virtual Assistant, or after the bill collection, can mail them periodically to the Virtual Assistant. For both the client and Virtual Assistant, the Virtual Assistant can set up a checking account with payment authorization. For mailing and signature, he can prepare checks for payment and mail back to the client. He can also use email money transfers and on-line bill payment services (if available) from the client’s bank. The moment the bills get paid, the Virtual Assistant starts entering the transactions in the accounting software. Besides, the Virtual Assistant can enter credit transactions, reconcile bank statements, enter and/or make deposits, prepare invoices and also form end-of-the-month reports.

A consultant only needs invoicing services. It’s up to the consultant to send an email to the Virtual Assistant with the number of hours to be billed to the client. It is up to the Virtual Assistant to e-mail and prepare the invoices.

Upon membership renewal, an association mails the annual due invoices. As per the schedule, the Virtual Assistant prepares the invoices and then sends the mail. The Virtual Assistant could also deposit and receive payments into the association’s account. Nearly all transactions get recorded on the accounting software and are then sent to the association through mail on diskette or FTP transfer.

A customer or client has numerous account receivables long due. The virtual assistant can either mail the past due notices or even do the follow-up work through telephone for collecting on the past due invoices.

Though a client requires monthly bank reconciliation, he continues to pay her/his bills. Along with bank statement, the client mails a copy of their check register. The Virtual Assistant, after entering all the data in the accounting software, then reconciles the account. This is then sent back to the client through the e-mail attachment.

A client continues paying their own bills. However, they require a reminder for paying on a timely basis. When the due dates arrive, the Virtual Assistant can remind the client via telephone or email.

Executive Assistance

Sometimes called Administrative Assistant, Personal or Executive Assistant has several administrative duties. These duties include handling travel arrangements, correspondence, co-ordinating convention details which the client may be involved with, catering arrangement for typical lunch meet, original document writing for review, daily task assistance, keeping call list/ screening incoming calls, monitoring and delegating the e-mails on priority basis, implementing the calls on the call list, managing mail, reviewing documentation, confirming meetings/ booking and more.

Telephonic communication

Majority of virtual assistants accomplish work responsibilities through a highly sophisticated phone system. Each and every client, based on requirements, is handed over a dedicated phone line, disconnect/ transfer capabilities, voicemail and much more. Transfer/disconnect, unlike three-way calling, permits the virtual assistant to receive the call and then transfer it quickly without staying on the line. Telephones also serve as a bridge for conference calling so as to handle all the telecommunication requirements.

Management of Schedules

Virtual Assistants utilize numerous technology related solutions for quick updating and maintenance of schedule. With the help of secure intranets and hosted exchange solutions, virtual assistants have the ability to instantly modify or update the schedule and then connect the database as per client’s request. These updates are synchronized to the PDA for instant notification wherever one may be, besides viewing through the internet.

Travel Arrangements

A virtual assistant manages and co-ordinates all travel arrangements. Clients can ensure that they get the most economical choices – even if they feel they need the change in the last minute. A virtual assistant spends quality time researching for the best ground transportation, hotel accommodations, best airfares and even more. Though they hardly guarantee fare, they are sure to find the best possible pricing. Before departure, clients will be offered with an easy-to-read and detailed itinerary. In addition, they can also manage the frequent flier accounts, keep track of credit vouchers and utilize upgrades whenever available.

Virtual Concierge

Virtual Assistant, as the virtual concierge, helps in the fulfillment of special needs that the client may have. By offering assistance through driving directions as well as co-coordinating the next relocation or move, virtual assistants help the client to get from one location to the other. In addition, they can acquire tickets to the sporting event/ concert, book dinner reservations or find the impossible to get item. They also handle custom and party events planning, which includes addressing and creating event invitations. They also provide information on the purchase of corporate gifts or for shopping for one’s loved ones online. Besides, they also offer reminders of the upcoming family special dates or events or client.

Retail Management Services

When dealing with the buying and planning process and inventory control, virtual assistants have a strong feeling of urgency. They are diligent in tracking the orders internationally as well as domestically and ensure that the product arrives to the clients on time. There are problems associated with each and every business. However, it is important for the virtual assistants to continue with the communication between the virtual assistant and the customer so that they aren’t left in the dark. To ensure that the accounts receivables stay on track irrespective of whether it is through check, credit card or wire transfer, purchase orders, collections and invoicing are also handled.

Personal Assistant

Our Virtual Assistants are your Remote Personal Assistants or Personal Assistant India

Miscellaneous

Besides basic services, virtual assistants also offer myriad of numerous advanced virtual services, including search engine optimization, website design, graphic design and IT support besides many more. Why wait? Just dial up and call a your virtual assistant india now!