Time and again, tenured writers, business analysts, professors, leaders have talked about concepts and theories of maximizing benefits of work-life balance. They might have different approaches, possibilities and paths but one thing that they have in common is the goal and that is “how to get the most out of your employees and how to help your employees get the most out of their jobs.”
Grant, 31, is the youngest-tenured and highest rated professor at Wharton. In his latest article on New York Times, he has highlighted concepts about the work-life dynamics and four-hour workweek secrets. He highlights delegation as one of the key concepts, which we believe is the very foundation of virtual assistant industry. As business owners we shouldn’t be doing half the stuff that we are doing on daily basis. We need to learn to grow and delegate effectively to make the most of our time and energy.
Timothy Ferriss, author of “The 4-Hour Workweek”, New York Times best seller, wrote in lengths about outsourcing your life, hiring virtual assistants and leading the real 4-hour workweek life.
There is nothing virtual about your relationship with your virtual assistant. “Virtual assistants who love to help” was the headline in recent press coverage of Tasks Everyday, that’s exactly what Katie wrote about us in Sunday times UK and the weekend Australian magazine. Virtual assistants at Tasks Everyday feel good about their work. Based out of Mumbai, they get to work for international clients, exposure and the variety of tasks they do on day-to-day basis is overwhelming. This job is very exciting, just like virtual tourism; they feel they are a part of your business located in New Jersey or LA or Texas. They absolutely love their job, as they bask in the financial incentives of working as a full time VA, a little appreciation from their client goes a long way. Motivation and the sense of being able to help is a very strong factor according to some researchers.
Read more about nurturing relationship with your virtual assistant in our upcoming posts…
Our clients most often ask us this question “What’s the best way to use virtual assistant services?”
We have had clients work from their office space to coffee tables to their garage. With each client, differs their work style, what they do, their priorities, and most importantly the tasks that they need help with. They do have one thing in common “They all need help”.
Having an assistant work for you efficiently is a two way process just like any relationship. It’s a commitment on your side and from your assistant to have this relationship flourish and grow stronger, day-by-day to month by month. The one basic underlined factor that defines all these relationships is Delegation.
There are few principles, which we have outlined to help you delegate better and make the most of the virtual assistant service.
- The first step is acceptance of change: We are the restless kind, always in a hurry, know what we want and how to do it. But the key issue is, most often than not, we don’t think anyone can do what we do as efficiently as us. What you need to understand is you’ve been doing the things your way and now is the time, to have someone else do them for you, by delegating effectively and managing them, which will eventually save you time and energy. Now that’s the target that we need to achieve. Once you have identified that you need to reach this target, everything else comes easy.
- Patience: It isn’t called a virtue for no reason. You need to understand that your assistant is not good as you. He/ she will take more time to do what you can do in 10 minutes, that’s why he is your assistant and not the other way around. Give it a cooling off time. let your assistant know your work style and understand your priorities. Your target is not to save 10 minutes today, it is to save hours worth of time and energy in the long run.
- Definites: Make a list of tasks that you don’t like to do, and a list of tasks that are repetitive. If the process of repetitive tasks is outlined for your assistant to follow, and you assign him clear goals. It becomes very easy for your virtual assistant to follow and do those tasks as asked. With each task, set. Once you know, you have your assistant waiting for you to delegate tasks, it will make you more inclined to give off some of your work to him. Assigning tasks on a daily basis, frees up your time and let’s you live better.
- Set deadlines: Setting up time frame is very important to make the most out of your virtual assistant service. It is also easy to track progress with clear cuts and deadlines in place.
- Manage and feedback: In the initial phase you need to monitor and give feedback to your assistant. It’s like hand holding a child before he starts running on his own. Not overdoing it, but having him know you are watching his back
- Maintaining the commitment: Once you have gone through the first 5 steps, all you need to do is maintain this relationship. You will realize how easy it is to get your tasks done by a virtual assistant and manage them ongoing. Something you didn’t know was possible in he beginning you now see is achievable.
The key here is to make this relationship work for you, so that you can enjoy your life doing what you love to do. Going fishing with your son, catch up with your friends more often, take that holiday you always dreamed of, or introduce that new product or service into your business that you didn’t have time to develop earlier.
Whatever may be your goal, your virtual assistant’s aim is to help you achieve that!
Darwin’s theory of evolution applies to the business world too “ Survival of the fittest”. Small businesses are in bootstrapping mode. Every little that they can save makes a huge difference. From a business stand point, you need to keep your costs low, to offer competitive rates, make more bang for your buck and in return make more profits and grow your business. Outsourcing is that secret weapon that has been used by mostly large companies to make huge profits in the past by keeping their costs low. Tasks everyday focuses on small businesses, by giving them an opportunity to hire virtual assistants from different skill sets.
Virtual assistants are individuals that can help you with a variety of tasks. They can help with IT related work, like setting up a web shop, updating your blog, market research, updating your client data base, set up meetings, writing proposals and all sorts of tasks that can give you that leverage over your competitors. Outsourcing is cost effective, as business owners we need to stay ahead, and hiring a virtual assistant can do just that.
You can outsource a part of your work or entire project to your virtual assistant. World is not flat and globalization with newer technology make us more connected than we were a decade ago. While economy is growing and changing trends, having a cost advantage is the rule of the thumb. And why not reap the benefits of hiring a virtual assistant who can offer you that edge.
While you focus on what’s more important, save time and money, your business grows. It is an economic revolution and there is nothing virtual about it. In the coming years it is only going to get more difficult to have the right access to talent at the right price. If either of them is done incorrectly it will hurt your business rather than helping one. If you are looking to leverage your time and money, and having high quality, inexpensive work then virtual assistants are the answer you’ve been looking for. Hire a virtual assistant, revolutionize the way you work and make way for future growth of your business.